Send one PO, free
Free pilot For distributors with 5 to 50 people

Stop retyping purchase orders into your ERP.

The POs your customers email you come back as order lines matched to your own item numbers. The ones it is not sure about are flagged for a person, never guessed.

Send one PO, free See how it works

Not built yet. Your PO comes back converted within 2 business days. No card, no call.

Order desk orders@yourcompany.com Example data

Inbox3 new

Elm Street MechanicalPO 4471 — copper fittings, hangers…
Ridge HVAC SupplyRe: reorder, same as May
Harbor Plumbing Co.PO-2219.pdf

PO 4471 · email bodyReading

From: buyer@elmstmech.com9:02 AM

Hi team, for the Elm St job please send

40 of the 3/4" copper 90s,

12 boxes of the usual hangers,

and 6 of the 2" ball valve like last time.

Ship to the job site. Thanks, Dana

Order lines · your item masterConfidence

CU-90-075Copper 90° elbow, 3/4" C×C
40EA97% match
HGR-CL-12Clevis hanger 1/2", box of 25 · from last order
12BX93% history
BV-200-?2" ball valve: FP brass or SS fit
6EACheck: 2 items fit
Lines 3/3Matched 2Flagged 1 Ready to import · CSV for your ERP

Example data, not a real customer. A line with two possible items stops for a person.

What changes

Your order desk reviews. It stops typing.

Drag the handle. Nothing changes for your customers: they keep emailing POs the way they do now.

Today
9:02 email arrives · 9:41 still keying
Item #: CU-90-07
Qty: 40   UOM: ?
Line 2: "the usual hangers" → ask Mike
Line 3: 2" ball valve → which one??
Call Dana back re: valve. Brass or SS? Elm St order NOT entered yet
With it
CU-90-075Copper 90° elbow, 3/4"
40EA97%
HGR-CL-12From last order
12BX93%
BV-200-?Pick one of 2
6EACheck
9:02 email arrives · 9:04 ready to approve
Someone opens each email, reads the PDF and keys every line.Lines arrive filled in. A person reviews instead of typing.
"The usual" and the customer's own part numbers depend on who remembers.Matched from your item list and that customer's past orders.
A wrong item or unit is found when it ships.Unsure lines are flagged with the reason, before anything is entered.
A busy morning means confirmations go out late.The order is ready to confirm minutes after the email lands.
How it works

From inbox to approved order lines in five steps.

No install and no change for your customers. Nothing reaches your ERP until a person approves it.

  1. 01

    Orders reach it

    A mailbox rule forwards order emails, from orders@ or a rep's inbox, to a private address.

  2. 02

    It reads the PO

    Email text, PDF, Excel, CSV, and scans or photos of faxes, read with text recognition and a language model.

  3. 03

    It matches each line

    To your item master, units of measure, the customer's cross-reference part numbers and their recent orders.

  4. 04

    It shows its doubt

    Every line gets a confidence. Low ones are flagged with the reason, like "two valves fit".

  5. 05

    You approve, it hands off

    Approved lines go out as an import file for your ERP, or straight in where the ERP allows it.

Nothing enters the ERP without a person Your data is never used to train a shared model Works with any ERP that imports a file
Your cost today

What retyping costs you now.

Move the sliders to your numbers. This counts the typing time you have today. It makes no promise about savings.

30
6
21
63 hours a month of typing

About 0.4 of a full-time person, and 756 hours a year.

JanHours keyed per month, one yearDec
Free pilot

Send one PO. Get it back converted, free.

  • Your order linesItem, quantity and unit, ready to import or key in.
  • The flagged linesWith the reason each one needs a person.
  • Within 2 business daysConverted with an AI model and checked by hand.

Your file is used only to send you the conversion and deleted within 30 days. Remove prices or names first if you prefer. No file at hand? Answer the questions and I will ask for one.

Drop one PO here, or click to choose PDF, spreadsheet, saved email or photo, under 1.5 MB. Optional.

Free. No card. You get one email back with your lines.

Questions

Before you send a PO.

Is it built?

No. This page tests whether it should be. The pilot uses an AI model and every line is checked by hand, so you get a real result while I learn what breaks.

What will it cost?

The pilot is free. A price is not set yet; tell me in the form what it would be worth to you.

Which ERPs?

For the pilot, any: you get lines you can import or key in. Direct connections come first for the ERPs pilots use most.

What happens to my file?

It is read only to send you the conversion, never shared, and deleted within 30 days. To delete it sooner, email matheuspavaneli@proton.me.